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Parent Council Policy

Preamble

The Parent Council is an auxiliary body of the school board with limited functions. It has no legal standing with respect to the school, its students, staff and academia. The Parent Council is a body of parents, representing parents, run by parents with the support of the school. The Parent Council is an advisory and consultative body. The school head remains the decision maker and will provide strategic leadership.

Aims and Objectives

  • To give parents a voice and increase their active involvement in decision-making, fostering a culture of ownership and participation.
  • To develop a partnership between the school and parents in order to support and promote the pupils’ learning and bring about change.
  • The Parent Council can develop parents’ influence within the school, raising pupils’ achievements and help the school to meet their strategic objectives.
  • To promote the International Baccalaureate programme within and outside the school.
  • To raise funds for scholarships and financial assistance

Benefits

How children benefit

  • Children behave better and achieve more when their parents are involved in their education.
  • Their parents will receive advice and information about how to support their learning.
  • Their concerns can be resolved more quickly when their parents have a positive relationship with school staff.

How the parents benefit

  • Parents have a forum in which they can come together, share ideas and put forward their views to the principal.
  • Their active involvement in decision-making is increased, fostering a culture of ownership and participation.
  • They get the support and advice they need to help and encourage their children with their learning.
  • They have more information about their children’s education and the quality of that education.
  • They can build their own confidence, skills and social networks, leading to personal development.

How the parents benefit

  • Parents have a forum in which they can come together, share ideas and put forward their views to the principal.
  • Their active involvement in decision-making is increased, fostering a culture of ownership and participation.
  • They get the support and advice they need to help and encourage their children with their learning.
  • They have more information about their children’s education and the quality of that education.
  • They can build their own confidence, skills and social networks, leading to personal development.

How the school benefits

  • The school will be able to develop a better understanding of the views and needs of parents and how they might address them.
  • Parents contribute time, ideas and skills which complement the ideas, skills and expertise of staff.
  • The Parent Council enables the school to keep parents informed and allow them to be part of decision-making processes.
  • Parents become involved in all aspects of school life and help in fostering a strong TIS community.
  • The Parent Council provides a clear route for parents as a group (rather than as individuals) to give feedback to the school.

Membership

  • Membership to the Parent Council will be contingent on it being all encompassing. The Parent Council members will be broadly based having connections with all parts of the school community and act as links between them.
  • Members to the Parent Council will be elected on an annual basis.
  • Each year a parent representative and a co representative from each class shall be elected by the parents of that said class to represent them.
  • The representatives shall then automatically become Parent Council members.
  • In case the representative cannot be present at the Parent Council meeting the co representative may stand in for him/her.
  • Only one representative from each class may attend the Parent Council meetings.

Designation of the Parent Council

  • The designation of the Parent Council shall consist of the following: The President, Vice-President, Secretary and Treasurer.
  • The President, Vice-President, Secretary and Treasurer shall be called the Executive Committee.
  • The Parent Council meetings shall be chaired by the President
  • The duties of the Executive Committee exist only for the internal working of the Parent Council meetings and should rotate every two months.
  • All Parent Council members should be given an opportunity to hold an Executive Committee position.

Duties of the President

  • He/She will schedule Parent Council meetings and secure arrangements for it.
  • Keep a track of all pending work and outstanding projects.
  • Keep track of all work completed for publication purposes.
  • Provide a regular report from the Parent Council to the School Head.
  • Co-ordinate with all Parent Council members to make sure that projects are completed on time and a regular presence of the Parent Council is maintained among the TIS Community.
  • The President may delegate any duties to the Parent Council members.

Duties of the Secretary

  • Records the minutes of the meeting.
  • Prepares the agenda for the upcoming meetings.
  • Undertakes all correspondence where relevant.

Duties of the Treasurer

  • Receives all funds of the Parent Council and deposits it with The International School.
  • Keeps full and accurate record of all financial transactions.
  • Presents a financial statement at every Parent Council meeting whenever requested.
  • The Parent Council expenses shall be paid by The International School contingent on the funds raised by it.

Limitations of the Parent Council

  • The Parent Council will not encroach upon academic or staff issues.
  • The Parent Council will always have a constructive ethos. All individual complaints and issues should be addressed through the appropriate channels.
  • The members of the Parent Council will have no special authority in the school and will not exercise any with other parents or teachers to the benefit of their own children.
  • Confidentiality of all Parent Council meetings will be adhered to where deemed necessary.

The relationship between the Parent Council and school bodies

  • The Parent Council needs to have a close working relationship with the school head.
  • A commitment from the DP, MYP and PYP co ordinators and teaching staff to liaise, consult and be supportive of the Parent Council whenever necessary.

Evaluation of the Parent Council

  • The Parent Council shall do an internal evaluation assessment annually at their last meeting.
  • Any issues arising during the year that needs the Parent Council Policy to be reformed shall also be raised and changes adopted in this meeting.